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2008 INdiana CAMP ROCKS Application Process Information: |
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- Forms: It is very important that the camp staff knows and understands each camper. Therefore, parents/care providers must fill out very detailed and lengthy forms on their camper. Camp activities are individualized for each camper, so the staff must know the camper’s communication ability, self-care skills, behaviors, interests, etc. We appreciate the time that is put into completing these forms and understand the desire to provide as much detail as possible. However, it is important to note that parents/guardians/care providers will have the opportunity to talk one-on-one with the camper’s counselor to go over any pertinent information. After the initial application has been accepted, a registration packet will be mailed to the family.
All campers must have the following forms on file (included in the registration packet):
Current Information Form
Medical Form
Release Form
Classroom Information Form, along with Indoor and Outdoor/Gym forms
Photograph **OPTIONAL**
Failure to return forms by designated dates will result in your camper losing his/her slot and being placed at the bottom of the waiting list.
Please consider sending in a photograph of your camper. This may be sent along with the information form. A photograph helps our counselors know whom they are to meet the first day of camp when their campers arrive. The picture can be returned to you when you pick up your child at camp, if so desired.
- Fees and Refund: Every camper must pay a camp fee in advance. A deposit of $75.00 is due when the registration packet is completed and returned. The balance, $325.00, must be paid two weeks prior to the first day of camp. Refunds for cancellations will not be granted, unless notice is given one week prior to the camper’s scheduled arrival. The deposit is non-refundable.
- Waiting List: After all of the camp slots have been filled, the remaining campers will be placed on the waiting list. The waiting list is then utilized to fill these vacancies. Campers on the waiting list will also receive the above forms. These forms must be returned for a camper to be eligible to fill a vacancy. No fee is required until the camper is selected to attend camp.
- Early Discharge: All measures are taken to assure that each camper is appropriately served. It is recognized, nonetheless, that there may be certain circumstances in which a camper’s behavior becomes so extreme and uncontrolled that it threatens the welfare of the entire program or poses a danger to other campers and staff. The Summer Camp Program reserves the right to discharge any camper for illness or injury, upon the advice of the Camp Nurse. In the event that early discharge is necessary, a prorated portion of the camp fee will be refunded.
- Arrival and Departure Times: Daily arrival time for camp is 8:00 a.m. If a camper has not arrived by 10:00 a.m. and no notification has been sent by the camper’s care provider, then the space will be given to the first appropriate camper on the waiting list. Daily departure time is 4:00 p.m. It is imperative that arrival and departure times are strictly observed. Camp staff needs time between sessions to clean up, rest, and prepare for the next day. Additional charges may be assessed for campers who are not picked up within 15 minutes of the departure time. On Thursday, July 3rd, we will have an optional overnight camp experience. Each camper should be picked up Friday morning between 9:30 a.m. and 10:00 a.m.
- Medication Documentation: Changes made in the camper’s medication after the medical form is signed by the camper’s physician must be documented in writing and signed by the doctor. Otherwise, the camper will be given the medication and dosage as directed on the bottle or the medical form, whichever is most recent.
- Miscellaneous: Please notify camp staff of any change of address, telephone number, or any other information noted on the camp forms. Parents are welcome to call camp during the week to see how things are going.
- Contact Information: Any questions about forms for camp should be directed to:
Scott Fogo
Director, Autism Services
Easter Seals Crossroads
4740 Kingsway Drive
Indianapolis, IN 46205
Phone: (317) 466-2001 ext. 2231
Fax: (317) 466-2000
Email: sfogo@eastersealscrossroads.org
Form links:
- Form for campers wishing to attend INdiana CAMP ROCKS camps
Application Process Information (given above, but in case you want a printable copy)
Initial Application Form
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